Document Controller

About the Role

BEC Arabia is looking for a highly organized and detail-oriented Document Controller to join our Administration Department in Riyadh. As a key member of our team, you will play a critical role in managing and maintaining project documentation for some of the most iconic construction and infrastructure projects in the Kingdom of Saudi Arabia. Your work will directly support BEC Arabia's commitment to operational excellence and compliance with industry standards.

In this role, you will oversee the documentation lifecycle, ensuring accuracy, accessibility, and security of all project-related records. You will collaborate closely with project managers, engineers, and external stakeholders to streamline document workflows, maintain version control, and ensure compliance with regulatory and client requirements. This is an exciting opportunity to work on high-impact projects aligned with Saudi Vision 2030, contributing to the Kingdom's transformation and modernization goals.

If you are passionate about organization, thrive in a fast-paced environment, and are eager to grow within a leading construction firm, this role offers a dynamic and rewarding career path.

Key Responsibilities

• Manage the receipt, distribution, and filing of all project-related documents, ensuring proper version control and traceability.
• Develop and maintain a systematic document control system, including both digital and physical records.
• Ensure compliance with project-specific documentation requirements, including client and regulatory standards.
• Coordinate with project teams to ensure timely submission and approval of documents.
• Monitor and update document workflows to align with project timelines and milestones.
• Conduct regular audits of document management systems to ensure accuracy and completeness.
• Provide training and support to team members on document control procedures and tools.
• Generate reports and dashboards to track document status, approvals, and revisions.
• Maintain confidentiality and security of sensitive project information.
• Collaborate with IT and administrative teams to optimize document management software and tools.
• Ensure compliance with Saudi Building Code (SBC) and other relevant standards for KSA-based projects.
• Support the preparation of documentation for audits, client reviews, and regulatory inspections.

Required Qualifications

• Bachelor’s degree in Business Administration, Information Management, or a related field.
• Minimum of 5 years of experience in document control within the construction, engineering, or infrastructure sectors.
• Proficiency in document management software such as Aconex, Procore, or SharePoint.
• Strong understanding of ISO 9001 standards and document control best practices.
• Familiarity with Saudi Building Code (SBC) and other regulatory requirements for KSA-based projects.
• Excellent organizational skills and attention to detail.
• Strong communication skills in English; Arabic proficiency is a plus.
• Knowledge of GOSI and other Saudi labor compliance requirements.

Preferred Qualifications

• Certification in Document Control or Records Management.
• Experience working on mega-projects or with clients such as NEOM, Saudi Aramco, or the Royal Commission.
• Advanced proficiency in Aconex or similar document control platforms.
• Familiarity with BIM (Building Information Modeling) workflows and standards.
• Experience in training and mentoring junior staff on document control processes.

Working Conditions

• This is a full-time, office-based role located in Riyadh, Saudi Arabia.
• Standard working hours with occasional overtime to meet project deadlines.
• Minimal travel required within the region for project coordination.
• Professional office environment with access to state-of-the-art document management tools.
• Collaboration with multi-disciplinary teams in a fast-paced, deadline-driven setting.

What We Offer

• Competitive salary and comprehensive benefits package.
• Opportunities for career advancement within a leading construction firm.
• Professional development and training programs to enhance your skills.
• Exposure to iconic mega-projects aligned with Saudi Vision 2030.
• A safety-first culture and commitment to employee well-being.
• A diverse and inclusive work environment with a multi-national team.
• Access to cutting-edge technology and tools to support your role.

SuggestedRequiredSkills

• "Aconex"
• "Procore"
• "SharePoint"
• "ISO 9001 compliance"
• "Document management"
• "Version control"
• "Saudi Building Code (SBC)"
• "Regulatory compliance"
• "Report generation"
• "Attention to detail"

SuggestedPreferredSkills

• "BIM workflows"
• "Mega-project experience"
• "Advanced Aconex proficiency"
• "Document Control certification"
• "Training and mentoring"
• "Arabic language skills"

SuggestedEducation

• "Bachelor of Business Administration"

SuggestedMinYearsExperience

• 5

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